SENIOR ADMINISTRATIVE OFFICER REFERENCE NO: 3/3/1/26/2025
Directorate: Food Safety and Quality Assurance
SALARY :
R397 116 per annum (Level 08)
CENTRE :
Gauteng (Pretoria): Head Office
REQUIREMENTS :
Applicants must be in possession of a Grade 12 Certificate and a National
Diploma in Public Administration/Public Management/Business
Administration/Business Management (NQF 6). Minimum of 2 years’
experience in administration environment.
Job related knowledge:
Knowledge of Public Service Regulations, Financial procedures, Treasury Regulations and Basic Accounting System (BAS).
Job related skills:
Computer literacy. Interpersonal skills. Organising and planning skills. Communication skills (written and verbal). Analytical skills. Problem solving skills. Financial management skills and Report writing skills.
DUTIES :
Provide financial management services. Facilitate, plan, oversee, drive the
timely and accurate preparation of the annual budget in line with Public Finance
Management Act (PFMA), Treasury Regulations, Strategic priorities weekly /
monthly / quarterly. Compile Demand Management Plan (DMP), Medium Term
Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated
National Expenditure (ENE). Oversee effective, efficient and economical
utilisation of funds. Document and communicate procedures for accessing and
shifting of funds. Coordinate budgeting, auditing and financial functions.
Verify transport and subsistence, sundry and overtime payments. Administer the
procurement of goods and services. Compile, manage and maintain the
Demand Management Plan. Facilitate supply chain management services.
Facilitate monthly, quarterly and annual reporting on supply chain management
related matters. Control over safekeeping, utilisation and maintenance of all
assets. Ensure proper administration of sourcing and evaluation of quotations.
Capture and authorise goods / services on Logistical Information System
(LOGIS).
Handle queries from internal and external clients relating to supply
chain matters. Render general office support services. Supervise, motivate and
develop staff through individual performance agreements. Provide assistance
in the developing / reviewing of operational plan. Compile various submissions
/ memoranda and responses. Attend to queries from Internal Audit.
Administer leave forms / attend to queries. Make travel / conference bookings and confirmations. Provide secretariat services. Administer asset. Maintain asset
register. Liaise with asset unit during asset verification. Manage outgoing and
on-going assets. Allocate equipment to officials
ENQUIRIES : Dr M Mutegwe Tel No: (012) 319 6321
APPLICATIONS :
Applications can be submitted by hand delivery during office hours to 20 Steve
Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
SAOrecruit262025@nda.agric.za
NOTE :
African and Coloured males and African and Coloured females and Persons
with disabilities are encouraged to apply.
LIQUOR PRODUCT REGISTRATION CLERK REFERENCE NO: 3/3/1/28/2025/26
Directorate: Food Safety and Quality Assurance
SALARY :
R269 499 per annum (Level 06)
CENTRE :
Western Cape (Stellenboch Office)
REQUIREMENTS :
Applicants must be in possession of a Grade 12 Certificate. A certificate in Wine
will be an added advantage. One (1) year relevant administration experience.
Job Related Knowledge:
Departmental policies and prescripts. Procurement procedures. Quality assurance practices. Cultural diversity. Knowledge of wine cultivars and different types of liquor products as defined in the Act.
Job Related Skills:
Literacy skills. Computer literacy skills. Planning and Organisation.
Communication skills. Planning and organizing skills. Telephone etiquette.
Customer service. Problem solving skills. Basic interpretation of legislation.
Ability to drive. Valid Divers’ license. Extended working hours.
DUTIES :
Provide administration support service in the registration of liquor for import
and export. Register, capturing, processing, and maintain on Wine Online of
export and import documentation as per legislation requirements. Verify the
documentation for compliance with procedures and processes. Print approved
documents and invoice export documents. Collate and compile statistical data.
Register and conduct preliminary evaluation of labels in terms of legislative
prescripts to enable logging of liquor products samples for submission to the
laboratory.
Compare and validate the South African Wine Industry Information
System (SAWIIS) in terms of the legislative prescripts of the Wine of Origin
Scheme. Address Laboratory Information Management System (LIMS) and
SAWIS interface errors where applicable to enable certificate information to
flow between the various linked databases in order to facilitate the issue of
export certificates as required by the Act. Assist with the maintenance of the
vinotheque and discarding of samples according to set periods.
Compile the wine tasting list and conduct the presentation of the sensorial evaluation of liquor products to ensure compliance with the minimum quality and food safety requirements of the Liquor Products Act and export country standards. Transport samples to the Wine and Spirit laboratory and liaise with the
laboratory with regards to logging of samples. Provide a helpdesk function and
user support with regards to the Wine Online electronic certificate system.
Provide advisory services and user support with regards to the Wine Online
electronic certificate system. Provide advisory services to clients, assignees
and other divisions regarding and import process and procedures in terms of
Liquor Products Act. Maintain the Wine Online (WOL) helpdesk function (i.e.,
problem solving, maintenance and update of database information, answering
and responding to queries). Provide support to officials with the validation of
export certificates, the basic interpretation of import and export guidelines and
procedures and to provide inputs to policy formulation.
Identify and resolve blacklisted clients on WOL to ensure adherence to legislative prescripts. Provide support in the update and maintenance of the database and
information related to the following: Registration or cancellation of A and B
codes for liquor products in terms of Regulation 40 of the Act. Invoicing of A
and B code numbers. Provide administration support services in the
registration of liquor operators, maintain and improve internal business
processes.
Receive and process applications. Verify application information
received. Capture information and allocate a registration number. Print and
submit the certificate for verification and signature. File documentation and
maintain information databases. Effective operation of switchboard and
ensuring relief services at switchboard. Report/ escalate and follow up on
problems with fax machine and copier. Adhere to waste management and
occupational health and safety requirements. Maintain/ update asset register.
ENQUIRIES : Ms WJ Hanekom Tel No: (021) 809 0037
APPLICATIONS :
Applications can be submitted by hand delivery during office hours to: 20 Steve
Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
LPRCrecruit282025@nda.agric.za
NOTE :
African Males and persons with disability are encouraged to apply.