Chief Directorate: Human Resource Management

SALARY :

R228 321 – R268 950 per annum (Level 05)

CENTRE :

Pretoria

REQUIREMENTS :

A minimum of Grade 12/NQF Level 4. Secretarial experience will be an
advantage.

Special requirements (skills needed):

Language skills and the ability to communication well with people at different levels. Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Sound
organisational skills. Good inter-personal skills. High level of reliability. Good
communication skills. Ability to act with tact and discretion.

DUTIES :

Provide a secretarial support service to the Director. Receive telephone calls
and refers the calls to the correct role. Record appointments and events in the
dairy of the Director. Operate office equipment like fax and photocopying
machine. Liaises with travelling agencies to make travelling arrangements for
Chief Director. Processes travel and subsistence claims for Director.

Follow up the arrangements and discuss with the Chief Director when the relevant
documents are received to ensure that the Director endorsed the
accommodation prior confirmation. Arrange meetings and events for Director.
Book venues, invites role player, organise refreshments and set up schedules
for meetings and events. Process all invoices that emanate from activities of
the work of the Director. Records basic minutes of the meetings of the Director.

Draft routine correspondence and reports. Establish and maintain filing system
in the office of the Director. Administers matters like the leave for the Director.
Handle the procurement of standard items like stationary, refreshments etc.
Collect all relevant documents to enable the Director to prepare for meetings.
Manage the correspondences in and out of the Director’s office. Ensure that
documents submitted for the Director’s approval adhere to set norms and
standards.

Remain abreast with the procedures and processes that apply in
the DOD to ensure efficient and effective support to the Director. Study the
relevant Public Service and departmental prescripts/policies and other
documents to ensure that the application thereof is understood properly.

ENQUIRIES :

Mr M. de Wit Tel No: (012) 339 5316