SCHOOL FINANCE AND RECORDS OFFICER: CIRCUIT 6 REF NO: 38

District Office: Education District Office Eden & Central Karoo

SALARY : R397 116 per annum (Level 08)

CENTRE : Oudtshoorn

REQUIREMENTS :

3 year post matric finance qualification or degree plus 2 years relevant
administrative experience (preferably in finance and records management
experience). Valid driver’s license.

Knowledge:

Knowledge of relevant Departmental policies and procedures. Knowledge of Archives and Records Service Act; Knowledge of Public Financial Management (PFMA); Knowledge of budgeting processes and techniques; Knowledge of Financial Systems (e.g. Pastel, etc.); Knowledge of School Administrative processes and procedures; Knowledge of Information Management Systems (EMIS, CEMIS, Leave Management Systems); Knowledge of SCM processes and procedures.

Skills:

Communication skills in (2 official languages of the Western Cape); Computer
Literacy (including skills in Pastel, etc.); Planning and Organising;
Presentation; Report writing skills (reports and submissions); Analytical and
interpretation; Interpersonal; Problem solving; Financial (including
bookkeeping).

DUTIES :

Monitor, verify, develop and report on all aspects of Record Management.
Assist with the development of file plans, registers in line with prescripts.
Support and follow-up on all required corrective actions. Report in writing and
electronically on all aspects of school administration to the Assistant Director:
School Management and Governance. Monitor, verify, develop and report on
sound Financial Administration Systems. Assist the Public Schools
Administrative Components with the development of financial administration
processes and practices in line with policies, prescripts, norms and standards.

Assist / training with the development and implementation plan to ensure
improvement with regard to sound financial administration. Conduct school
assessments and evaluations on financial management. Support and followup on all required corrective actions. Report in writing and electronically on all
aspects of School Financial Administration to the Assistant Director: School
Financial Management and Administration.

ENQUIRIES : Mr J Jonkers Tel No: (044) 803 8300 (Eden & Central Karoo EDO)

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MYNSFAS SECTION IN SENIOR ADMINISTRATION OFFICER ARE HIRING A CONTINUING PROFESSIONAL
TEACHER DEVELOPMENT (CPTD) REFERENCE NO: DBE/1/SFG/13/2026

 

Branch: Teachers Education Human Resources and Institutional Development
Chief Directorate: Education Human Resources Development
Directorate: Continuing Professional Teacher Development

 

SALARY :

 

R397 116 per annum

 

CENTRE : Pretoria

 

REQUIREMENTS :

 

Applicant must be in possession of an appropriate three year post matric
qualification (NQF level 6) or equivalent qualification as recognised by SAQA
in Financial Management or Public Administration, or Social Sciences.

 

• Two years relevant work experience in the field;
• Experience in teacher training, teacher appreciation and support programmes will be an added advantage;
• Experience in writing financial reports, collating and compiling team reports;
• Experience in creating and maintaining electronic and manual records keeping
  systems;
• Computer applications such as MS Word, MS Excel, PowerPoint,
  Outlook, and general use of the internet;
• Experience in administration of training projects;
• Understanding of the government’s strategic vision, public service legislation and National Treasury Regulations and Policies;
• Knowledge of PFMA, BAS and Batho Pele Principles;
• Knowledge of financial administration, including budgets and cash flow management;
• Ability to create databases and presentations;
• Ability to work under pressure within tight deadlines and targets;
• Communication skills (verbal and written);
• Willingness to travel;
• Valid driver’s licence at least Code 8.

 

 

DUTIES :

 

The successful candidate will be responsible for ensuring that the Directorate
complies with procurement policies and relevant departmental procedures;
Ensuring that the Directorate meets financial reporting requirements; Ensuring
that the Directorate meets its monthly, quarterly and annual reporting
requirements; Coordinating the MTDF budgeting processes for the Directorate;
Coordinating all financial income and expenditure reports; Developing
mechanisms to prevent under and over expenditure on the Directorate Budget;

 

Coordinating logistics for the Directorate’s meetings, training workshops,
National Teacher Awards (NTA) adjudication sessions and NTA gala events;
Coordinating supply chain processes; Maintaining and updating the assets
register; Maintaining an electronic and manual record keeping system;
Maintaining and updating the assets register of the directorate; Assisting with
travelling and accommodation arrangements in the Directorate;

 

Assisting with basic events managements such as invitations, attendance register,
procurement and payment of event invoices; Compiling financial submissions,
reports, and memoranda; Providing administrative support for the Directorate
including tracking, and processing of documents and correspondence;
Performing any other duties delegated from time to time in the Directorate.

 

ENQUIRIES :

 

Ms M Mahape Tel No: (012) 357 3291/Ms N Kumalo Tel No: (012) 357 3398

 

NOTE :

 

All shortlisted candidates, including the SMS, shall undertake two pre-entry
assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other
must be an integrity (ethical conduct) assessment. The successful candidate
must sign an annual performance agreement, annually disclose his/her
financial interests and be subjected to a security clearance.

 

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SCHOOL FINANCE AND RECORDS OFFICER REF NO: 30

District Office: Education District Office Cape Winelands

SALARY :

R397 116 per annum (Level 08)

CENTRE :

Worcester

REQUIREMENTS :

3 year post matric finance qualification or degree plus 2 years relevant
administrative experience (preferably in finance and records management
experience). Valid driver’s license.

 

Job Summary:

To render an effective and efficient service that will ensure optimal financial management and records administration in all Public Ordinary (including schools with a special focus and hostels) and Public Special Schools within the Education District.

Knowledge:

Knowledge of relevant Departmental policies and procedures. Knowledge of
Archives and Records Service Act; Knowledge of Public Financial
Management (PFMA); Knowledge of budgeting processes and techniques;
Knowledge of Financial Systems (e.g. Pastel, etc.); Knowledge of School
Administrative processes and procedures; Knowledge of Information
Management Systems (EMIS, CEMIS, Leave Management Systems);
Knowledge of SCM processes and procedures.

Skills:

Communication skills in (2 official languages of the Western Cape); Computer Literacy (including skills in Pastel, etc.); Planning and Organising; Presentation; Report writing skills (reports and submissions); Analytical and interpretation; Interpersonal; Problem solving; Financial (including bookkeeping).

DUTIES :

Check/Approve/Authorize transactions timeously on PERSAL, BAS and Debt
Management System (DMS). Managing the implementation, amendments and
terminations of debts on financial systems (PERSAL, BAS and DMS).
Managing of salary claims (payable and receivable claims) Managing the
overpayment process of debt for the directorate Accurate, timeous clearing and
age analysis of suspense accounts. Compiling of monthly accounts receivable
reports for In Year Monitoring, interim and Annual Financial Statements Follow
up and recovery of outstanding state debts on PERSAL. Human Resource
Management: Supervision, guidance and discipline of staff.

ENQUIRIES : Mr N Petersen Tel No: (023) 348 4600

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SCHOOL FINANCE AND RECORDS OFFICER REF NO: 57 (X2 POSTS)

District Office: Education District Office Metro North

SALARY : R397 116 per annum (Level 08)

CENTRE : Parow

REQUIREMENTS :

3 year post matric finance qualification or degree plus 2 years relevant
administrative experience (preferably in finance and records management
experience). Valid driver’s license. Knowledge of relevant Departmental
policies and procedures. Knowledge of Archives and Records Service Act;
Knowledge of Public Financial Management (PFMA); Knowledge of budgeting
processes and techniques; Knowledge of Financial Systems (e.g. Pastel, etc.);

Knowledge of School Administrative processes and procedures; Knowledge of
Information Management Systems (EMIS, CEMIS, Leave Management
Systems); Knowledge of SCM processes and procedures. Communication
skills in (2 official languages of the Western Cape); Computer Literacy
(including skills in Pastel, etc.); Planning and Organising; Presentation; Report
writing skills (reports and submissions); Analytical and interpretation;
Interpersonal; Problem solving; Financial (including bookkeeping).

DUTIES :

Monitor, verify, develop and report on all aspects of Record Management.
Assist with the development of file plans, registers in line with prescripts.
Support and follow-up on all required corrective actions. Report in writing and
electronically on all aspects of school administration to the Assistant Director:
School Management and Governance. Monitor, verify, develop and report on
sound Financial Administration Systems. Assist the Public Schools
Administrative Components with the development of financial administration
processes and practices in line with policies, prescripts, norms and standards.

Assist / training with the development and implementation plan to ensure
improvement with regard to sound financial administration. Conduct school
assessments and evaluations on financial management. Support and followup on all required corrective actions. Report in writing and electronically on all
aspects of School Financial Administration to the Assistant Director: School
Management and Governance

ENQUIRIES : Ms W Horn Tel NO: (021) 938 3133

SUBMIT APPLICATION NOW